The U.S. Department of Labor has issued its annual update to allowable H-2A meal charges and travel-related subsistence reimbursement rates. These updates are effective April 7, 2026.
For purposes of H-2A compliance, employers should take note of the following key figures:
- Minimum daily subsistence rate (no receipts): $16.78 per day
- Maximum daily subsistence rate (with receipts): $68.00 per day
The minimum daily rate aligns with the updated maximum allowable meal charge. Employers are not required to reimburse above this amount unless the worker provides receipts.
Where receipts are provided, employers must reimburse reasonable subsistence costs up to the standard federal CONUS meals and incidental expenses rate of $68.00 per day.
These rates apply to both inbound and outbound travel, consistent with existing H-2A requirements that employers reimburse reasonable transportation and subsistence costs once applicable regulatory thresholds are met.
Employers should ensure payroll and reimbursement practices are updated accordingly to remain compliant.
Members with questions about the updated reimbursement rates or the H-2A program in general should contact the Western Growers H-2A Services Team.