April 20, 2017

Employers Should Review Form I-9 for Social Security Number Glitch

U.S. Citizenship and Immigration Services (USCIS) has issued a notice informing employers that if they downloaded the “Smart Form” version of the Form I-9 between November 14 and November 17, 2016, they should now download, save, and start using a new Form I-9.

There was a glitch when the revised Form I-9 was first published on November 14.

Numbers entered in the Social Security number field were transposed when employees completed and printed Section 1 using a computer. For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 once the form printed.

USCIS is advising employers that used the defective Form I-9 to review the employees’ Social Security number in Section 1 for accuracy. On forms where the Social Security number is not correct, employers should have their employees draw a line through the transposed number in Section 1, enter the correct number, and then initial and date the change. Employers should include a written explanation with Form I-9 about why the correction was made in the event of an audit, citing to the USCIS announcement dated April 6, 2017.

Form I-9’s downloaded on or after November 17, 2016, do not have this glitch. For questions, please contact Jason Resnick at (949) 885-2253.