The U.S. Department of Labor (DOL) has announced updated rates for allowable meal charges and travel-related subsistence reimbursements for H-2A workers. These changes, officially published in the Federal Register on March 24, 2025, are effective immediately upon publication, and apply to all H-2A occupations other than herding or livestock production on the range.
Updated Maximum Meal Charge
H-2A employers who provide three meals per day, instead of free and convenient cooking facilities, may deduct up to $16.28 per day from workers’ wages. This amount reflects a 2.5% increase over last year’s rate of $15.88, based on changes in the Consumer Price Index for Food.
Employers must state any meal charges in the job offer. A higher charge is permitted only if specifically approved by the DOL’s Certifying Officer, with adequate justification.
Updated Subsistence Reimbursement Rates
In compliance with federal H-2A and H-2B regulations, employers must reimburse workers for reasonable travel-related subsistence costs incurred during travel to and from the worksite. This includes meals and lodging, visa-related expenses, and transportation costs.
For 2025, the minimum daily subsistence reimbursement without receipts remains aligned with the maximum allowable meal charge of $16.28 per day.
If the worker provides receipts, the maximum daily reimbursement increases to the GSA’s standard CONUS per diem rate of $68.00. For partial travel days, employers may limit reimbursement to 75% of the CONUS rate—$51.00 per day, with receipts.
Transportation reimbursements must reflect the most economical and reasonable costs, and employers are responsible for inbound travel costs once the worker has completed 50% of the contract period. Return travel must also be covered if the worker completes the job or is terminated without cause.
Lodging Costs and Additional Resources
Employers are also responsible for reasonable overnight lodging costs incurred during travel, where applicable. For further details on lodging and subsistence reimbursement obligations, the DOL provides guidance on H-2A Meal Charges and Travel Subsistence Rates.
Western Growers encourages all H-2A employers to review their current practices and ensure compliance with the updated rates. If you have any questions about H-2A wage or reimbursement requirements, please contact the Western Growers H-2A Services team.
For information about Western Growers H-2A Services, contact [email protected].